Tracks and facilities eligible for Track Days must have passed an SCCA Track Inspection and Review Process. The track inspection and review process for Track Days is coordinated by the Director of Experiential Programs, or a designated representative.
1. Eligible Tracks
A. Tracks with Road Racing Approval
Existing tracks and/or configurations which are up to date on inspection and review for Road Racing may be used for Track and Time Trials events.
B. New Tracks/Tracks without Road Racing Approval
New tracks and/or configurations will be reviewed by a track inspector selected from a list approved by the SCCA and paid for by the track, and/or an SCCA Region and/or an SCCA Division. The inspector will use a checklist provided by the National Office.
C. Previously Approved/Decommissioned Tracks
Previously approved/decommissioned tracks and/or configurations will be addressed on a case-by-case basis under A or B above at the discretion of the National Office.
2. Track Approval Criteria
Courses should maximize exposure to a variety of vehicle-handling situations while minimizing exposure to hazards and are subject to the requirements below.
A. Flag Stations
Flag stations and observation points should be placed as to provide complete, continuous coverage of all parts of the course. They must be manned by at least one person. All stations must be provided with a method of communication to the Control Operator at all times.
B. SCCA Oversight
The selection of any course for an event shall be subject to the approval of the SCCA. Specifically, the SCCA National Office may:
1. Limit a course as to the classification of event to be sanctioned at the site.
2. Restrict the number of cars which may be started simultaneously or in total.
3. Restrict the number of entries which may be accepted for an event or a competition.
4. Restrict the course to certain classes and categories of cars.
5. Set forth certain areas as “safe” worker areas or restrict areas considered to be “hot."
6. Designate spectator areas.
7. Determine eligibility for non-spectator status for Track Events at that facility.
C. Course Length
The official length of a course shall be measured along the centerline of the road.
D. Course Speeds
Speeds may be restricted at the discretion of the Safety Steward, but these restrictions should be enforced by observation, either by the instructors in student cars, or by other speed calculation method such as radar (this is not a requirement, and use is at the discretion of the sponsor region). It is not recommended that cones or other items be used to create false obstacles to slow down vehicles that are at speed.
All events sanctioned by the SCCA shall be insured for Event Liability and Participant Accident coverage.
1. Event Liability and Participant Accident coverage may be provided by the SCCA Master Insurance Plan or an equivalent policy (equivalency to be determined by the SCCA Risk Management Department).
A Sanction is the documentary authority, granted by SCCA, to organize and hold a Track Day. An SCCA sanctioned event may be organized by the SCCA or an SCCA Region or Regions. All events sanctioned by the SCCA shall be insured for Event Liability and Participant Accident coverage, and once the following items are chosen or produced and then submitted to the National Office, the sanction will be processed, the sanction number will be issued, and an event insurance certificate will be automatically requested and sent to the sanction requestor.
If your region is sanctioning a Track Day as part of your Road Race weekend, you may send all documents to your Executive Steward as you normally would, but sanction approval of a Track Day is dependent on National Office approval.
1. Event sanction requests are submitted online via the Member Account Portal (MAP) at my.scca.com.
A. An event page with basic information about the event including where to find registration when it opens is strongly encouraged, but Sanction should be issued before Event Registration is opened.
2. The online sanction request for a Track Day must include the following before sanction number will be issued and event insurance certificate requested:
A. Title/Description
Events Must have a Title/Description/Type. (E.g., "Eastwestern Region Track Day 4.")
B. Location/Facility
Events must be run at tracks and/or configurations which are approved by the SCCA and reviews shall be up to date.
C. Event Information/Supplemental Regulations
The Event Information – frequently called “Supplemental Regulations” may be submitted as a pdf document in the “Event Documents” section or as a valid link in the “Notes for Sanction Department”. Supplemental Regulations must include key information found below in Event Essentials Section 2.1.
D. Event Schedule
A copy of the Event Schedule must be included in the Supplemental Regulations/Event Information or included in the online sanction request as a separate document submitted as a pdf document in the “Event Documents” section or as a valid link in the “Notes for Sanction Department”. Event Schedule must include information found below in Event Essentials Section 2.4.
E. Officials
The Required Officials should be filled and able to be listed.
F. Entry Form
While not required to be shown for sanctioning to be approved, because we understand digital entry forms are difficult to share before registration is opened, Entry Forms are required and must include the information listed in Event Essentials 2.2.
3. Changes
No changes should be made to the Event Information/Supplemental Regulations, except for the schedule, event officials and/or class groupings after the beginning of the period for receiving entries unless for safety reasons or forces beyond the control of organizers. All schedule changes should be approved by the highest-ranking official at the event.
4. Separate Documents
If the collection of Event Information/Supplementary Regulations, including the Schedule and Entry Form are divided into different documents printed on paper or as individual digital PDFs (as opposed to a single event page with the schedule leading to an Online Entry form) the sanction number, organizing SCCA department or region, event name, location date of the event and the phrase “this event is held under the SCCA Track Day Rules" must be included on each document.
5. Once Sanction is Issued
Once a sanction is issued, you will get an event packet either digitally or, if you indicated, by mail. The event packet includes:
A. Letter for your Event Lead
B. Incident/Medical Claim Form Instruction Sheet
C. Incident Report Form
D. Medical Claim Form
E. Online Audit Instructions
F. Event Report
G. Participation Evaluation Form
The organizer is responsible for turning in the Event Report as follows:
1. The Event Lead will send the Event and Participant Report to the National Office and Time Trials Divisional Administrator within 14 days of the event.
A. The Event Report
B. The Participant Report should be a spreadsheet (.csv or .excl) document including columns with the following information for each driver:
1. Driver first name
2. Driver last name
3. SCCA member number
4. Overall position
5. Place in class
6. Make/model of vehicle
7. Passing rules numerical value
a. No Passing = 0 (E.g., HillClimb, TrackSprint)
b. Passing with a point-by on straights only = 1
c. Passing anywhere with a point-by = 2
d. Open passing on straights, point-by in corners = 3
e. No point-by required = 4
8. Satisfactory: "Yes" or "No"
9. Class (Abbreviated is acceptable.)
and each apprentice official with a satisfactory or unsatisfactory designation. If an “unsatisfactory” is given, a justification for why should be given.
2. Event leads are encouraged to also give comments on outstanding positive behavior—especially when the behavior may expedite a license upgrade (e.g., a driver moving up and proving efficient in groups ahead of expected experience).
The organizer must submit the post-event audit and appropriate fees to the SCCA National Office within the time limits, as specified below.
1. All drivers listed on the Official Event Results shall be consistent with the number included in the event audit.
2. Event Fee
The Event Fees for a Regional event as listed on the Program Event Fees document in the File Cabinet at my.scca.com, must be paid within 28 days of the completion of the event.
3. Late Fee
A late fee of $250 may be charged on sanction requests submitted online less than 45 days prior to the event, unless prior arrangements have been made and approved by the SCCA National Office Sanction Department. A late audit fee of $50 will be charged if the post-event audit is not entered online within 14 days following the event.
All or part of an event may be postponed or canceled if a provision for doing so is made in the Supplementary Regulations for the event or if the Event Lead and Safety Steward (in full agreement) order that all or part of the event be postponed or cancelled for reasons of safety or forces beyond their control.
A. If an entire event (all groups, all sessions) is postponed for more than 24 hours, it is considered to be cancelled, and entry fees shall be returned. If an event is cancelled during the sessions, then the entry fees should be prorated by time and a reasonable portion of the entry fee returned.
B. Notification of cancellation must be sent to sanction@scca.com no later than 14 days after the event is cancelled.
